Return Policy

Returns and Cancellations


Return Procedures

Packaging Guidelines

Damage Claims

Refunds / Exchanges


Past Due Accounts

Order Cancellations


Return Procedures


All returns MUST receive a Return Merchandise Authorization (RMA) number from Customer Service (number is valid for 7 days). Boxes without an RMA on the shipping label will not be accepted.


Products cannot be accepted if their original boxes are marked, damaged, written upon, or stickers or labels of any type placed upon them.


Option 1: If the item you purchase does not fit your need, please contact us within five days of delivery. When you request to return new, unused items, we will offer you 100% in-store credit (less freight) that may be applied towards a new order. Just contact one of our customer service representatives at 800-844-0962 and we will guide you through the process. Refunds on purchases that included free shipping will be reduced by the outgoing shipping costs incurred by Office Machine Depot. No credit will be issued on freight, handling charges, or special fees.


Option 2: Authorized returns will be accepted at the discretion of Office Machine Depot. Customers have 48 hours to notify us after receiving a damaged or non-working item. Undamaged merchandise must have been purchased within the previous 30 days and be returned in a resalable condition. Opened or partially used merchandise will not be accepted for return credit.


Your item may be returned for a refund minus a minimum $25.00 restocking fee, or 20% of the product(s) cost, whichever is greater. Items should be returned in their original product packaging. Products must also include a copy of the invoice and be returned freight pre-paid (insured) to Office Machine Depot. Also For all orders under $50, you will be charged a 30% restocking fee.


Refunds on purchases that included free shipping will be reduced by the outgoing shipping costs incurred by Office Machine Depot. No credit will be issued on freight, handling charges, or special fees. Refunds on machine service agreements are permitted within five days of purchase. The customer may receive a 100% in-house credit, or receive a refund check minus a $15 processing fee.


No returns on custom or special orders, and close-out items. All accepted product that is not within Office Machine Depot's policies will be returned to the customer, freight collect, or held for a customer issued call tag. Office Machine Depot will not be responsible for unclaimed product left over 45 days.


Due to circumstances beyond our control, we cannot accept returns of electrical equipment. Wood-based display racks are custom products and may not be returned.


If you have any questions, please call customer service at 800-844-0962 or email



For items returned, please allow 7-14 days, as not all returns get processed at this location.

**Please note: Any damaged or missing items/packaging can delay this process even further, and/or will be subject to a possible increase in restock fees.

We thank you for your patience and thank you for your business!


Packaging Guidelines


See Packaging Guidelines for additional information on how to package returns.


Damage Claims


Claims are filed by, and are the responsibility of, the shipper.

• It is the receiver's responsibility to note any damage or possible damage on the bill of lading before accepting delivery.

• It is the receiver's responsibility to contact the shipper within 48 hours to report damage.

• The receiver must hold the package until carrier picks up and/or inspects the damaged product. Do not throw away original packaging.

• A replacement order cannot be shipped until a claim has been filed with the carrier. In the event that the order was shipped via truck and the bill of lading was signed for free and cleared by the customer, a replacement order will not be shipped until the claim has been finalized. If a replacement order is needed before that time a credit card will be needed to ship the replacement order out. Once the claim has been resolved, and pending the results, a credit will be issued to the original invoice.


Failure to do any of the above may invalidate the claim.


Refunds / Exchanges

Toners, drum, copiers, printers CANNOT be returned if opened and used.

All refunds and exchanges are at the discretion of ABC. We will facilitate and assign the responsibilities for each party on returns and exchanges. If the customer has no responsibilities, then a full refund or exchange can be made. If both the customer and Office Machine Depot share responsibilities, then the refund / exchange will be apportioned accordingly. Customers are responsible for any costs incurred by Office Machine Depot to fulfill your order (i.e. shipping, labor, etc.). The company is responsible to deliver the correct item in a working condition to the customer.

Please note that it may take four to five business days for your return to reach our warehouse. Once it is received and inspected by our staff (typically within 72 hours of receipt), we will process your refund and apply a credit to your credit card, or other method of payment within seven days. Please note that depending on your credit card company, it may take an additional two to 10 business days after your credit is applied for it to post to your account.




We inspect all returns. It is your responsibility to return products undamaged, except what's noted or reported to us. We highly recommend that you insure packages that are returned to us.


Past Due Accounts


The customer specifically agrees to pay all reasonable attorney's fees and court costs in the event legal action is taken to collect on the account. The customer further agrees to pay an additional amount representing fifty percent (50%) of the principal balance if the account is referred to a collection agency or attorney for collection. This additional amount is in recognition of the costs associated with said collection action processing.


Order Cancellations


We will make every effort to cancel orders when requested. You will be responsible for any costs incurred up to the point where your order can be cancelled. These costs may include shipping, restocking and other fees. There are no cancellations of custom or special orders.

Customers who arbitrarily initiate a credit card chargeback against Office Machine Depot will receive a chargeback fee in the amount of $25. This fee is to cover costs of the customer's chargeback actions. It will be invoiced to the customer along with any applicable restocking or legal fees. The customer will have 30 days to pay Office Machine Depot the charge back fee.


Rapid Exchanges


a. Essentially placing an entirely NEW order, you would be charged in FULL

b. Once we receive the returned merchandise, we will then issue a credit on initial order


Regular Exchanges


a. You will be issued an RA (return authorization) #.

b. When we receive the item back we will then charge / refund the difference


For all returns/exchanges please call Customer Service, or email:


If this is a shipping error, we will re-ship the correct item to you on our account.

If you have mis-ordered the incorrect item, you will be responsible for all shipping charges.


If an item is defective, please call the manufacturer directly for an RA/exchange.

If an item is damaged, please email with your order # and shipment tracking #, and be sure to cc: on your first correspondence.


Please note, all returns will be administered shipping charges and restocking fees, unless otherwise indicated on our Customer Service Policies page.

Any questions, please call 800.844.0962.